Date range and vessel dimension verification
When a skipper selects arrival and departure dates, the reservation flow checks date conflicts and verifies vessel LOA, beam and draft against approved berths.
Marina bookings / Berth Manager
Marina booking software with a real berth behind each stay.
Bring the dates, vessel, guest and berth into the same booking record. Give the dock office something useful to work from before arrival.
Reservation deskIllustrative example
ReservationBM · ExampleConfirmed
ARRIVALFridayLocal check-in
DEPARTUREMonday3 nights
- Berth
- A-04 · North pontoon
- Vessel limits
- 15 m length · 5 m beam · 3 m draft
- Guest details
- Contact + vessel record
- Arrival instructions
- Report to the dock office
The berth, the dates and the crew in one record.
What needs to happen between a request and an arrival?
A marina reservation needs more than a name in a calendar. The boat must fit the berth, the dates must be available, the price needs to be clear, and the crew needs to know where to report. Berth Manager connects those checks to the marina's published inventory.
The online flow is designed for nightly and transient stays. Guests enter their vessel dimensions and dates, review a quote and complete the configured checkout. Owners can then review the booking reference, assigned berth, contact details and status from their dashboard.
In the workspace
From setup to daily use.
- 01
Publish reviewed inventory
Complete the marina profile, approve bookable berths and configure payment onboarding. A private draft lets the team finish setup before guests can reserve.
- 02
Collect the booking details
The reservation connects arrival and departure dates with vessel length, beam and draft. The quoted price includes the configured charges and tax.
- 03
Work from the booking desk
Review pending, confirmed and cancelled records. Keep payment status visible, and follow the reservation through arrival and completion.
Worked example / Friday arrival, Monday departure
Work through the stay before promising the space.
A skipper asks for a three-night stay. The office needs the vessel dimensions and exact dates before it can decide whether a particular berth is suitable. A picture of an empty place cannot answer that booking question.
| The step | What to do | What to check |
|---|---|---|
| Check fit | Compare the vessel's length overall, beam and draft with the berth's configured limits. | A price for a larger boat does not make a physically unsuitable berth usable. |
| Check dates | Use the requested arrival and departure dates to check the saved inventory and reservations. | Changing dates requires another availability check. The berth's physical status alone is not a reservation calendar. |
| Check outcome | Inspect the quote and then the resulting booking reference, status and payment record. | A pending request, a confirmed reservation and a settled payment are distinct outcomes. Follow the recorded state. |
The setup notebook
Before enabling real reservations
- Approved inventory with verified vessel limits and realistic rates.
- Current arrival, cancellation and operating information.
- Completed payment onboarding and a tested confirmation process.
- An office process for date changes, cancellations and guest follow-up.
A map selection does not reserve a berth. Confirm the dates, vessel suitability, final quote and reservation status before making arrival plans.
Product capabilities
What the booking workflow checks and records.
Each reservation links the guest, the vessel dimensions, the specific berth and the calculated price quote into a single auditable record.
Itemised nightly rate, seasonal adjustment and tax
Before checkout, the guest inspects a complete quote showing the number of nights, base berth rate, seasonal or dimension rules, platform fees and applicable tax.
Separated booking status, payment and payout records
Track whether a reservation is pending, confirmed or cancelled alongside its Stripe payment status, without confusing a reservation request with settled bank funds.
Searchable guest, vessel and reference register
Filter reservations by arrival window, booking status or berth code. Open any record to view skipper contact details, vessel name, dimensions and quoted totals.
Connected roles
One reservation record for the crew and the harbour.
Both the visiting boat and the marina office work from the same booking reference, dates and berth assignment.
Select a fitting berth and review the full quote
Enter boat length, beam and draft, pick an available berth from the marina profile, check arrival rules and receive a clear booking reference after checkout.
Prepare for arrivals with vessel and contact details
See incoming boats, assigned berth codes, stay durations and skipper phone or email details in one list before the crew calls on VHF.
Trace confirmed stays through payment and invoicing
Distinguish pending requests from paid online bookings, handle cancellations according to marina policy and generate booking invoices from stored quotes.
Keep the important distinctions visible
Availability for the stay
A berth's current physical status and its date-based booking availability answer different questions. The booking flow checks the requested stay against the inventory and reservations.
A quote the guest can inspect
Show the nightly rate, number of nights, fees and tax before checkout. If the server's price has changed, the guest must review the updated amount.
Arrival information
Add office hours, local check-in times, approach notes, marina rules and cancellation arrangements to the marina profile. Keep those instructions current.
Paid reservations require an available payment provider and completed marina onboarding. Booking confirmation, payment settlement and bank payout are separate stages.
Explore a saved layout
See the places behind the plan.
Open the Santa Eulalia marina profile, select a mapped place and compare the aerial reference with the cartographic, blueprint and illustrated views. The 3D view uses the same saved place identities and positions.
Mapped places help you understand the marina. Contact the operator for confirmed vessel limits, availability and rates. Buildings and heights in 3D are illustrative.
Before you start
A few practical questions.
Is this a marina reservation system for annual contracts?
The current public booking workflow is for nightly stays. Do not use it as a promise of annual lease billing, recurring contract collection or contract signing.
Can the team see the vessel attached to a booking?
Yes. The booking record includes vessel and guest details together with the berth, dates, reference, status and quoted amount.
How does the booking system prevent double-booking a berth?
Availability is checked against existing confirmed and active reservations for the requested arrival and departure dates, and the server re-verifies availability and pricing before confirming checkout.
Can I explore a marina before making a reservation?
Yes. Open a marina profile to inspect its saved berth layout and 3D view. Check the profile for online booking options, or contact the marina to confirm current availability, vessel limits and rates.
Start with your own marina.
Save a private draft. Add your real inventory and operating information, then publish when the required checks are complete.